Data Cleaning App for Excel in the Office Store

Clean data in Excel cells before analysis

After you paste or import external data to Excel, you may need to clean the data from redundant spaces, line breaks or non-printing symbols. If you work with bulk data, manual cell-by-cell changes take long painstaking hours. Data Cleaning app will prepare your data in just a few clicks:

  • Trim extra spaces, remove line breaks and non-printing characters
  • Change text to Proper Case, Sentence case, lower case or UPPER CASE
  • Convert text to numbers, or numbers to text Data Cleaning is built on Microsoft platform. MS Office Add-ins (also known as Office Apps) work across Excel Online, Excel 2016 and Excel 2013 desktop, Excel for iPad, Excel for Mac. Data Cleaning App Overview

Learn your way around:

How to add the Data Cleaning App for Excel from the Office Store

Download the add-in from the Office Store website, or directly from Excel interface:

  1. Open Excel > Insert tab > In the Add-ins group click ‘Store’ or ‘Office Add-ins’.
  2. Search for XLTools Data Cleaning in the Store > It is free, so just click ‘Add’.
  3. The add-in’s task pane will appear on the sheet. Drag and place it as you wish.

Note: you should be singed in to your Microsoft account to manage products and subscriptions:
File > Account > User Information > Sign in.

Add Data Cleaning App from the Office Store to Excel 2016 Excel 2013

Add Data Cleaning Appfrom the Office Store to Excel Online

How to clean data in Excel and prepare for further analysis

Follow the steps on the app’s pane:

  • Step 1. Click the ‘Select’ button and select the range you want to clean.
  • Step 2. Select the operation:
    • Trim spaces in the beginning and the end of text
    • Remove all excess spaces
    • Remove line breaks in cells
    • Remove non-printing characters
    • Change text case to Proper Case, Sentence case, lower case or UPPER CASE
    • Convert text to numbers, i.e. values stored as text to number format
    • Convert numbers to text, i.e. values stored as numbers to text format
  • Click ‘Apply’ > Done.

Please note: the operation cannot be undone. Any formulas will be overwritten with values.

Clean data output with Data Cleaning App

Does the Data Cleaning Office Add-in work offline

Office Add-ins require Internet connection.

But check out our desktop Data Cleaning (requires installation). You can run all the same operations, and it also works offline.

Read more on the difference between online Office Add-ins (apps) and desktop version.

Any questions or suggestions? Please leave your comment below.

6 Responses to Data Cleaning App for Excel in the Office Store

  1. Hans says:


    May I know how I can get XLTools installed on my machine? My company is having issues with installing apps through the MS Store – do you have an alternative download link?

    • Maria Balobanova says:

      Hello Hans,
      Thank you for your interest in XLTools! Yes, we do have a full desktop (installable) version of XLTools. The package includes Data Cleaning as well and you can download it here.

  2. Abigail Aderonmu says:

    The XLTool App does not have an option to separate text from numbers. Is there a way around this? Thank you.

    • Maria Balobanova says:

      Hello Abigail, what do you mean by “separate text from numbers”? With the Data Cleaning app you can convert text to numbers (i.e. values stored as text to number format) and vice versa. Just select the range, choose the operation you need and click Apply.

      • Abigail says:

        Hello Maria,

        If you have a dataset that is a mix of text and numbers e.g 1645AX, the data cleaning app does not separate the text from the numbers i.e 1645AX to 1645.

        • Maria Balobanova says:

          Hi Abigail, yes, indeed. Data Cleaning converts text (actually, numbers, that are stored as text) to true numbers (cell format: number). This is not your case – Data Cleaning does not remove text strings – e.g. AX from the string 1645AX. This would require a different tool, and we are hoping to develop this in the next versions of XLTools. Thanks for the confirmation that it would be useful!

Leave a Reply to Maria Balobanova Cancel reply

Your email address will not be published. Required fields are marked *