Insert time in cells from a straightforward time picker with easy time formatting
Same as entering dates in Excel cells, entering time can be quite frustrating. Should you use AM/PM or a 24-hour format? Do you need just hours and minutes, or seconds as well? Will Excel display time values exactly as you want? With this Excel time picker, you can easily manage appointments and timesheets or add a timestamp on a report.
The Popup Clock add-in is a simple and straightforward time picker:
- Pops up next to a cell
- Easy to use: select cells – set time, or date and time
- Populate cells, columns, rows or any ranges with time values
- Choose from numerous default time format options, preset and custom
- Works both in 64 bit and 32 bit Excel
Before you begin, add Popup Clock to Excel
Popup Clock is one of the 20+ features within XLTools Add-in for Excel. Works in Excel 2019, 2016, 2013, 2010, desktop Office 365.
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How to insert or change time in a cell using the Popup Clock
- Select a cell.
- In the Date/Time group, click the Insert Time button
The time picker will pop up next to the cell.
Or:right-click and choose Insert time.Or:use a shortcut – press Ctrl + Shift + ; (semi-colon). - Set the time by using a scroll wheel or the Up/Down arrows
Press Enter
Done.
Note the time format:is it what you wanted? Learn how to change the default time format of the Popup Clock. - To change a time entry, click on the Clock icon to the right of the cell
Change time.
The Popup Clock remembers the last used time value, so it is easier to insert time the next time.
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How to populate an entire column, row or non-adjacent cells range with time
Use the Popup Clock to populate with time values an entire range. You can insert time into table columns, rows, merged cells, non-adjacent cells or any custom range (limitation up to 4000 cells) just the same, as into a single cell:
- Select a range.
- In the Date/Time group, click the Insert Time button
The time picker will pop up next to the cell.
Or:right-click and choose Insert time.Or:use a shortcut – press Ctrl + Shift + ; (semi-colon). - Set the time by using a scroll wheel or the Up/Down arrows
Press Enter
Done. The whole range is populated with the selected time value.
Tip:learn how to populate cells with consecutive time entries. - To change the time entry in a specific cell, click on the Clock icon to the right of the cell
Change time.
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How to populate a range with consecutive time values
With the Popup Clock you can quickly populate a range with consecutive time entries (sequential hours):
- XLTools tab
Settings button
Date/Time tab
Check the box Auto-increment time when I use time picker for a range of cells
OK.
- Select a range.
- In the Date/Time group, click the Insert Time button
The time picker will pop up next to the cell.
Or:right-click and choose Insert time.Or:use a shortcut – press Ctrl + Shift + ; (semi-colon). - Pick the starting time value
Done, the whole range is automatically filled with consecutive time values with 1 hour increments.
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How to insert both date and time into a cell
- Select a cell.
- In the Date/Time group, click the Date & Time button
The Popup Calendar with Clock will appear next to the cell.
Or:right-click and choose Insert Date & Time.Or:use a shortcut – press Ctrl + ; (semi-colon), then release the keys and press Ctrl + Shift + ; (semi-colon). - Set the time by using a scroll wheel or the Up/Down arrows
Choose a date from the Popup Calendar
Done.
note the time formatis it what you wanted? You can change the default format of the Popup Calendar and Clock. - To change an entry, click on the icon to the right of the cell
Change time and date.
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How to insert only date (without time) into a cell
- Select a cell or a range.
- In the Date/Time group, click the Insert Date button
The Popup Calendar will appear next to the cell.
Or:right-click and Insert Date.Or:use a shortcut – press Ctrl + ; (semi-colon). - Pick a date from the Calendar
Done.
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How to change the default time format of the Popup Clock
You can change the default time format of the Popup Clock:
- Click Settings on XLTools ribbon
Date/Time tab.
- Check the box Use the Date and Time format below as default.Note:if you uncheck this box, the Popup Clock will use the format specified in your system settings.
- Select your preferred format, e.g. the format customary in your country or language.Or:define and set your custom format.
- Click OK
Done.
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You may find that some cells would not comply with the Clock’s format settings. It means the cells had been assigned a different time format earlier. In this case, change the cells' format:
- Select cells
Right-click and choose Format cells.
- Open Number tab
Time format
Select the required time format.
Initially, the Popup Clock employs your system settings for default date and time format. You can change your system settings altogether. note, this will affect all user accounts on your computer:
- Control Panel
Clock, Language, and Region
Region.
- Formats tab
Set date and time formats, first day of the week.
- Location tab
Set your home country location.
- Administrative tab
Change system locale
Restart your computer.
How to change a shortcut for the Popup Clock
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How to add/remove the Popup Clock icon
The Clock icon appears to the right of a selected a cell, when the cell has Time format. Clicking the icon opens the time picker.
- To disable the Clock icon:
- Click Settings on XLTools ribbon
Date/Time tab.
- Uncheck the box Display the Popup Calendar and Clock icons
OK.
- Done! The icons will not display, but the Calendar and Clock will still be availalbe for use. You can bring the icons back at any time.
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To make the Clock icon readily available near a blank cell, column, row or custom range:
- Select a blank cell or a range.
- Home tab
Number group
Time
OK. This will assign time format to the cells.
Or:use the Popup Clock to insert any time valuePress Delete. This will remove the actual values and yet assign time format to the selected cells.
- Done! Now if you select any cell in this range, the Clock icon will appear near that cell.
To remove the Clock icon from empty cells:
If a cell is empty, but it still has an icon beside it, it means that the cell still has date or time format assigned. To remove the icon from blank cells, change their format back to General:
- Select an empty cell or a range.
- Home tab
Edit group
Clear formats.
Or:Home tabNumber group
Select General from the drop-down list.
Or:Right-clickFormat cells
Number tab
Select General
OK.
How to add/remove the Popup Clock from the right-click menu
- Click Settings on XLTools ribbon
Date/Time tab.
- Check/uncheck the relevant boxes:
- Add “Insert Date” to the context menu
- Add “Insert Time” to the context menu
- Add “Insert Date & Time” to the context menu
- Click OK
Done.
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Hello Frank,
No, the Popup Calendar cannot be used with Excel VBA Userforms. Note that this calendar is not sharable either. It's meant for individual use and is visible only to users who have XLTools installed on their computers.