Getting Started with GPT Functions in Excel
GPT Functions allow you to leverage the power of AI directly within Excel, making it even more versatile. Incorporate advanced text processing, summarization, translation, and more without leaving your spreadsheet.
How to find your OpenAI API Key
Before you can start using the powerful GPT functions in Excel, you need to obtain an API key from OpenAI. This key will allow you to access the GPT models and integrate their capabilities into your Excel environment.
Once you have your API Key, follow these steps to configure it within XLTools:
- Navigate to the XLTools tab on your Excel ribbon.
- Click on Settings and select the GPT tab.
- Enter your OpenAI API Key in the designated text field.
Additionally, you can configure the following settings to optimize the performance and response of the GPT functions:
- Model: Choose from a list of available GPT models. Each model has its own advantages, depending on whether you prioritize response speed, price, text complexity, or creative depth. Select the model that best fits your needs.
- Max Tokens Allowed: Define the maximum number of tokens (pieces of words or punctuation) that GPT can generate in a single run. This helps manage processing time and resource use.
- Temperature: Set the creativity level of the responses. A higher temperature value results in more creative and varied outputs, while a lower value produces more deterministic and predictable text.
With these settings configured, you are ready to utilize the GPT functions in your Excel workflows.
List of GPT Functions
Discover how to enhance your data processing with these GPT Functions. Click on the links for detailed guides on applying each function.
- value (String, optional) =GPT("Write a tagline for an ice cream shop.")
=GPT("Summarize this article", B2)
- to_format (String)
- from_format (String, optional) =GPT.Format("1234.56", "currency in words", "number")
=GPT.Format("25Dec2021", "MM/DD/YYYY", "DDMMMYYYY")
=GPT.Format("1234MainSt NewYorkNY10001", "address structured", "unstructured")
- instructions (String, optional) =GPT.Edit("I is happy", "correct grammar")
=GPT.Edit("The sky blue", "make poetic")
=GPT.Edit("Email to client", "make formal")
- categories (String)
- examples (Range, optional) =GPT.Classify("Apple", "fruit, tech company")
=GPT.Classify("Tesla", "automobile, tech company, energy")
=GPT.Classify("Python", "programming language, snake", A1:B2)
- instructions (String) =GPT.Extract("Contact me at example@example.com", "email")
=GPT.Extract("Call me at 555-1234", "phone numbers")
=GPT.Extract("I work at Google and Microsoft", "companies")
- format (String, optional) =GPT.Summarize("Long article text here", "three sentences")
=GPT.Summarize("In-depth analysis of market trends", "bullet points")
=GPT.Summarize("Project report", "one paragraph")
- tags (String, optional)
- examples (Range, optional)
- max_amount (Integer, optional) =GPT.Tag("A new fast-food restaurant opening", "business news, food, health")
=GPT.Tag("Renewable energy sources", "energy, technology, environment", A1:B3, 3)
=GPT.Tag("Cloud computing advancements", "technology, innovation", A1:B2, 2)
- to_lang (String)
- from_language (String, optional)
- instructions (String, optional)
- temperature (Float, optional) =GPT.Translate("Hello, world!", "Spanish")
=GPT.Translate("Bonjour le monde", "English", "French")
=GPT.Translate("Cómo estás?", "English", "Spanish", "Use informal language")
=GPT.EstimateTokens("How many tokens does this longer sentence contain?")
Integrating GPT language model into Excel transforms your spreadsheet experience by adding advanced AI capabilities with our GPT for Excel functions. Experience the convenience of adding sophisticated AI functions to your Excel workbooks and elevate your data management skills. Start exploring the cutting-edge possibilities of using GPT in Excel today and maximize your productivity.
Tips and Tricks for Using GPT Functions in Excel
Apply a formula to a range of cells: You can apply a GPT function to a range of cells by entering the formula in the first cell and dragging the fill handle across the desired range. Excel will automatically adjust the formula for adjacent cells.
Build a prompt based on multiple cells with text data: To construct a dynamic prompt using data from multiple cells, use the CONCATENATE function or the '&' operator. For example, =GPT(CONCATENATE("Summarize the article on ", A1, " related to ", B1)).
Use conditional formatting with GPT functions: Enhance your spreadsheets by applying conditional formatting based on the output of GPT functions. This can help you visually categorize or prioritize data points.
Optimize performance by limiting real-time calls: GPT functions may require processing time. To optimize performance, especially in larger spreadsheets, consider limiting the use of real-time data processing or using manual calculation mode.